Collection Specialist

Company Name & Location: 

South Carolina State Library
Columbia, South Carolina

Columbia, South Carolina: 

Columbia combines all the graces of the rich past with the vibrance of the emerging Sun Belt. It's the state capital and home to a major university. One of America's outstanding zoos, Riverbanks Zoo and Botanical Gardens, is just minutes from the state capital. The State Museum also tells the colorful history of South Carolina. If you like water sports, Lake Murray is a 50,000-acre playground less than 15 minutes from the heart of the city.

The South Carolina State Library: 

The South Carolina State Library is the primary administrator of federal and state support for the state's libraries. SCSL bears responsibility for public library development, service for the blind and physically handicapped, and library service to state government agencies. The Agency is a locus for collaborative library endeavors of all kinds and works closely with the University of South Carolina’s School of Library and Information Science. Headquartered in downtown Columbia, SCSL is well-supported with state and federal funds. We serve the people of South Carolina by supporting state government and libraries to provide opportunities for learning in a changing environment. The State Library succeeds because of the people we employ:  Passionate professionals who believe South Carolina library users deserve first-rate resources, services, and support. We are seeking talented, enthusiastic individuals who wish to join us in making a contribution to the development of great public libraries. The South Carolina State Library is an affirmative action, equal opportunity employer.

Position Overview: 

Under the supervision of the Library Collections and Services Director, this position will serve as the primary contact for ordering and inventory of library materials and the primary copy cataloger.  This position also maintains the order of the physical collection and digitizes print materials from the library collection.

Compensation & Benefits: 

Starting salary range $27,527 - $34,000 depending on experience.

Benefits Include: vacation (15 days per year); sick leave (15 days per year); holidays (13 days per year), standard benefits package and South Carolina State Retirement System. 

Essential Duties of the Position: 

The Collection Specialist will conduct a range of tasks with responsibilities which may include:

  • Processes orders for all library material requests submitted to the department, performing tasks related to material acquisition through our book vendors.
  • Inventories all newly-purchased library materials and assists with other materials such as federal documents as assigned. Accurately processes and inventories new library materials in varying formats including barcodes, spine labels, and Mylar jackets.
  • Performs copy cataloging for new library materials, importing records into Evergreen ILS; may perform post-cataloging tasks as necessary.
  • Digitizes selected print state government documents from the library collection. Scans existing printed state documents using flatbed or document scanner, and save according to established file naming structure and in proper workflow folder structure.
  • Performs collection maintenance duties including, but not limited to shelving of new books, shifting as needed, performing shelf reading and inventory, and processing items to be withdrawn.
  • Participates in department planning.
  • Prepares monthly statistical reports.
  • Assists in the evaluation of policies and procedures and provides input.
  • Performs other duties/functions as requested.

The Candidate: 

Minimum Requirements:

  • A high school diploma and relevant library experience.
  • A bachelor's degree may be substituted for work experience.

Preferred Qualifications:

  • A bachelor’s degree and relevant program experience, or 4 years of relevant program experience.
  • Familiarity with the cataloging, serials and/or circulation modules of an Integrated Library System (Evergreen preferred).
  • Excellent communications skills and computer skills.
  • Excellent organizational skills.
  • Ability to work independently and collaboratively.
  • Proficiency with OCLC copy cataloging procedures; familiarity with MARC format, cataloging rules, subject headings, and classification schemes.
  • Knowledge of digitization and scanning workflows and best practices.
  • Ability to keep up with technical service trends and recommend workflow improvements.
  • Experience with government documents and/or special collections.

Additional Comments
As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, age (over 40), sex, including pregnancy and childbirth (or related medical conditions), sexual orientation, gender identity, national origin, disability, or veteran status.

The State Library actively promotes professional development and learning opportunities for staff. Work takes place in an office environment; frequently pushes book carts, lifts and carries library materials.

  • Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment.
  • Please complete the state application to include all current and previous work/salary history and education. A resume will not be accepted nor reviewed in lieu of a completed state application to determine if an applicant has met the qualifications for the position.
  • Please include a cover letter, resume, and three professional references. Reference and background check will be conducted.
How to Apply: 

All applications must be submitted online at[0]=State%20Library&sort=PositionTitle%7CAscending&pagetype=jobOpportunitiesJobs

If you have any questions concerning this job posting, please email Deborah Pack, Human Resources Director at